Driver Annual Declaration Procedure & Record (Editable Template)

Maintain effective driver monitoring and demonstrate ongoing compliance with this professionally designed Driver Annual Declaration Procedure & Record, created specifically for UK transport operators.

Developed by active Transport Managers, this document helps you confirm that drivers remain legally entitled, medically fit and compliant with company policies, supporting continuous and effective management during DVSA audits, Operator Licence reviews and FORS assessments.

This annual declaration helps you:

• Confirm valid licence entitlement and DVLA compliance

• Record penalty points, endorsements or disqualifications

• Verify medical fitness and driver health declarations

• Confirm legal eyesight standards

• Reinforce Drivers’ Hours and fatigue responsibilities

• Confirm understanding of key company policies

• Capture driver declaration and management review

• Maintain audit-ready driver compliance records

The document supports FORS Bronze driver monitoring requirements and forms part of a robust Operator Licence compliance system.

Driver Annual Declaration Proce…

Key Features

• Written for UK Operator Licence requirements

• Supports DVSA audits and Public Inquiry preparation

• Annual driver monitoring procedure and signed record

• Covers licence status, medical fitness, eyesight and compliance

• Supports FORS Bronze driver management standards

• Developed by experienced Transport Managers

• Fully editable Word format

• Easy to customise with your company details

Please note: Sections highlighted within the document should be completed to reflect your business arrangements before use.

Ideal For

• New Operator Licence applicants

• Small to medium transport operators

• Businesses managing driver compliance and risk

• FORS applicants or renewals

• Operators strengthening ongoing driver monitoring systems

Stay organised. Stay audit-ready. Stay compliant.